YSC Face 2 Face | How-To Guide
Dear F2F Coordinator,
Welcome to the Young Survival Coalition Face 2 Face (F2F) Networking Program. You are now part of YSC’s largest outreach program, supporting thousands of young adults across the country. Thank you for bringing this much needed local source of support to your own community.
We look forward to working with you to help create a vibrant and successful network. Please reach out to me, Amanda Nixon, Director of Community Engagement & Empowerment, with any questions or requests for additional support as you familiarize yourself with your new role as a F2F Coordinator.
We are so glad to have you in a leadership role so we can work toward supporting, empowering and connecting young adults affected by breast cancer!
Director, Community Engagement & Empowerment
Young Survival Coalition
Table of Content
YSC F2F Inclusivity Guidelines
Request Graphics for Social Media
Sample Email for Healthcare Providers
Young Survival Coalition (YSC) strengthens the community, addresses the unique needs, amplifies the voice and improves the quality of life of young adults affected by breast cancer, locally, nationally and internationally.
YSC Contact Information
YSC phone number: 877-972-1011
YSC Tax ID number: 13-4057685
Your F2F will be listed here:
Educational Materials for download:
For updated information regarding YSC’s annual conference, symposium, peer to peer matching and Champions fundraising please visit youngsurvival.org.
National Suicide Prevention Lifeline phone number: 800-273- 8255
It is important that YSC has a sense of how many members are in your F2F at all times. YSC is supported by donations and often have reporting obligations to ensure we are serving our community. Please encourage each member to sign up for a program on the YSC website (YSC newsletter, Virtual Hangout, download load a navigator, etc…). You may also use a printed or virtual sign-in sheet at your events and submit via email to [email protected].
What is the YSC Face 2 Face (F2F) Program?
More than 170 local F2Fs exist across the country to provide a place where young adults affected by breast cancer can meet and support each other. These F2F networks are created and led by passionate survivors, thrivers, social workers and healthcare professionals.
F2F Coordinator Responsibilities:
Process for Face 2 Face Coordinators
Welcome New Members:
F2F Coordinator Materials
JumpShare is where all of your F2F Coordinator resources can be found.
What will I find on the JumpShare?
Rules of Engagement
The goal of Young Survival Coalition’s Face 2 Face (F2F) groups are to provide emotional, moral and social support and a way for young breast cancer survivors to give and receive support. The following Rules of Engagement have been crafted to facilitate the development of trust and enable attendees to share thoughts and feelings with each other.
Note: F2Fs are voluntary associations of social support. They are not professional therapy groups. Even though the goal is to support each person, F2F groups may not meet attendee needs. YSC hopes members will attend a couple of events before deciding whether the F2F is the right fit. Please contact Amanda Nixon, Director of Community Engagement at [email protected] with any questions/concerns.
YSC F2F Inclusivity Guidelines
YSC Face 2 Face (F2F) members will come from a wide range of backgrounds and experiences. We ask that F2F Coordinators use language and clear communication that makes everyone feel welcome and included. We strive to create an environment where all attendees feel safe, supported and empowered.
Please keep in mind the following:
F2F Networking Best Practices
Day & Time:
F2F Size/Attendance Expectations:
You can vary the venue but consider keeping the day/time each month consistent.
- Cancer Center or Hospital
- Public park
- Virtual venue (Google Hangout, Zoom, What’s App)
- Private homes
- Community Center
- Coffee shop/ Restaurant patio
- Grocery store private room (Whole Foods)
- Public library
- Office Conference room
- Cancer non-profit organizations (ex: Cancer Support Community, Gilda’s Club)
- Local colleges or universities
- Community Rooms at local malls
- Apartment complex/neighborhood clubhouse
Sample F2F Meeting Agenda
This is something you can use or adapt to fit the needs of your unique F2F network.
Welcome: Approximately 10 minutes
- Welcome and housekeeping:
- Brief overview of Rules of Engagement
- Local events/resources/YSC website – encourage people to sign up for the newsletter or “Sign in” on printed sign in sheet
- Confirm everyone is part of your private Facebook group
- Introduce yourself and any co-leaders: share your story (you are modeling how others will share)
To help facilitate communication
- Age and stage at diagnosis, brief synopsis of treatment
- Anything personal you want to share
- Is there an issue to discuss or question for the group?
- Is there anything top of mind that you’d like to discuss with others?
- Approximately 30 min-1.5 hours (depending on the length of your meeting)
- Thank everyone for coming
- Discuss date/time of next meeting
- Be sure to get the sign-in sheet with contact information of all new members to YSC
Virtual meeting considerations
- It is preferable to use a desktop/laptop vs phone to host a virtual gathering so you can see all participants
- Change your name to reflect your role (ex. Jane Smith (F2F Coordinator))
- Online can be awkward; prepare an ice breaker and/or have small talk prompts while people are first arriving
- You will need to monitor the chat and make sure lingering questions are answered
- Be sure to end on time and poll attendees regarding the next gathering
In-kind donations are items or services given without receiving some form of payment in return. These can be gift cards from a business, meeting space, bagels from your local bakery, a professional’s time teaching a class…ANYTHING!
What type of in-kind donations would I want for my F2F?
- Meeting space
- Food: snacks/platters/drinks
- Yoga instructor willing to teach your F2F a class
- A free group painting class
- A healthcare professional willing to discuss a specific topic
- A social worker to come in and share some coping skills
- Anything you can think of that meets the needs of the women in your F2F
Tips on Asking for Donations
- Know what you are asking for, have a specific quantity/request
- Know why you are asking: explain how the donation will benefit the F2F
- Narrow your list of who to ask, do your research
- Write a script and practice!
- It’s ok if someone says no. Keep asking, don’t give up
- Use the request letter template with YSC logo on JumpShare
- Have YSC’s Federal Tax ID number (EIN): 13-4057685/W-9 Form is on JumpShare
Suggested Programs/Companies to check out
- Panera Bread: Panera Gives (application on their website)
- Grocery stores: Kroger, Smiths, Fry's, Publix, Whole Foods, Trader Joes, etc. Most of them
- Have a page about how to request donations on their website
- Local gyms/YMCA’s/YWCA’s/Yoga studios
- Local paint or DIY studio
- Local breast center/cancer centers/hospitals/cancer organizations
- Local restaurants: Subway, Chick-fil-a, Starbucks
- Costco, Walmart, Sam’s Club, Target
Say THANK YOU
- Be sure to send a thank you card or thank you email after receiving a donation of any kind!
Promote Your F2F
- Use social media @youngsurvivalcoalition
- Post F2F flyers in healthcare provider facilities including oncology offices, treatment centers,
- Surgeons’ offices, hospital lobby, clinics, and resource centers
- Ask healthcare providers to refer patients to YSC
- Reach out to other cancer organizations and community groups asking them to post F2F
- Information in their office and on their websites
- Take flyers to local breast cancer walks and community events to promote your F2F
- Ask members of your group to share with their doctors
- Every time you talk to a young adult affected by breast cancer (or a co-survivor) make sure to get their contact information to follow up
- Reach out to new members on Facebook when they join, say hello and give them an encouraging nudge to come to your next gathering. This will help in building a personal connection with the group.
Choosing a healthcare facility
To successfully promote your F2F Network, it is very beneficial to inform local healthcare providers. You should choose those healthcare facilities you believe work closely with young adults affected by breast cancer.
Locations for outreach
- Oncologists, radiologists and breast surgeons offices
- Hospitals, National Cancer Institute Centers, cancer centers and clinics
- Resource centers and patient libraries
- Social work department
Staff to meet with
- Breast health/outreach coordinator
- Nurse or patient navigator
- Social workers
- Breast health specialists
- Patient Advocates
- Adolescent and Young Adults Cancer Programs
Request Graphics for Social Media
Fill out this form (F2F Request - Form by Asana) to have YSC design social media posts and/or promote your activities on YSC’s social media channels. Additionally, use this form to have YSC design your Facebook group cover photo and/or Instagram profile image.
Sample Email for Healthcare Provider
Please allow me to introduce myself, I am (name) a Young Survival Coalition (YSC) volunteer. YSC is a 501c3 non-profit organization that strengthens the community, addresses the unique needs, amplifies the voice and improves the quality of life of young adults affected by breast cancer. YSC offers tailored resources, connections and outreach so young adults feel supported, empowered and hopeful.
I have just started a local YSC Face 2 Face Network so I want to be sure that you are aware of this resource and ask you to please refer young patients diagnosed with breast cancer under the age of 40(ish) to this group. Patients can join from the YSC website: https://www.youngsurvival.org/meet-in-person.
I hope you can pass this along to your colleagues and share with your patients. I have attached the F2F Network flyer. Feel free to share within your newsletter, social media and/or your website. You may also consider printing it and hanging it at your facility. Thank you for helping me spread the word about YSC so that no young adult will face breast cancer alone.
Set up Your Private Facebook Group
Here is an easy guide to setting up a private Facebook group.
- Name your group using the standard YSC (Your City Name) Face 2 Face
- Select “Private” and “Visible” as the settings for your group (By selecting private, no one outside your group will be able to see what is posted in the group or who is a member but being visible allow people to find and join.)
- Add 3 screening questions (location, age at dx, year of dx) but you can add more if you wish
- Cut/Paste the following “About” section: This is a private group for young adults diagnosed with breast cancer age 40 and under and a safe place to ask questions, share your experience and make connections. This group is open to all (insert your city/state here) young breast cancer survivors and thrivers. For more ways to connect with other young survivors and thrivers visit CONNECT at youngsurvival.org.
- Invite Ysc Amanda Nixon to your group.
- Once she accepts the invitation, make the account an Admin. To do so, click Members below your group's cover photo. If you don't see Members, click More. Click next to Ysc Amanda Nixon and select Invite to be admin. This allows for the group to be linked to the main YSC Facebook page.